Archive Management Specialist

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Job Description


An NBCU Archive Management Specialist is an integral member of the Operations & Technology Content Management Team, located in Universal City, California.  Specialists are responsible for conducting research in a variety of Physical and Digital Asset Management systems, tracking a multitude of assets as well as active research and migration tasks of a physical and digital nature. The Archive Management Specialist must be able to pivot quickly in a rapidly changing environment, partnering with key stakeholders across operations and divisions and on existing workflows, reviewing legacy databases and contributing input on best practices and evolving SOPs, especially in consolidation and alignment of assets into a singular platform. Strong analytical skills are a key component in this role as well as the ability to translate data sets into relatable metrics to ensure clear reporting and provide highest volume research throughput while providing best in class stakeholder interface, internally and externally.


  • Spearhead Library Consolidation projects and provide guidance and support on Expired Rights related projects
  • Contribute to ongoing conversations regarding the evolution of metrics tracking and presentation for the entire Archive Management & Physical Archive Operations teams
  • Develop and document new SOPs or document revisions to existing SOPs
  • Provide training (creating training documentation where/as needed) to Archive Management staff – including check-ins and revised procedures to existing platforms and applications
  • Represent Archive Management team overall and sub for Manager as needed at interdepartmental meetings
  • Act as a secondary point of contact for stakeholders involved with Archive Management team across all projects


  • Research asset inventory databases on multiple platforms – both legacy and current
  • Navigate title management and inventory systems to research and validate metadata & assets to establish viability for archival and servicing libraries
  • Create and manage comprehensive asset tracking documents with accuracy and efficiency – update existing tracking documents in real time across a variety of platforms
  • Clearly communicate the status of assets, titles & metadata with internal teams and clients against deadline driven workflows
  • Act as a point of outreach to current content creators for issues found during ingest and QC processes
  • Efficiently review and evaluate for approval a high volume of accounts payable invoices and interact with vendor representatives to resolve discrepancies to keep accounts current
  • Provide feedback on research results to establish a hierarchy of assets based on quality and deadline driven demands with inventories both domestic and international
  • Confidently be able to state the status of research results with a ‘no stone left unturned’ mindset


Basic Qualifications

  • Bachelor’s degree from an accredited institution in a data analysis specialization *or* relevant media-related library management media field with an emphasis on data management
  • 5+ years of experience in a media-based environment with workload related to legacy (“archival”) assets as well as current production, post-production, localization, servicing and delivery terminology and practices
  • Working familiarity with business affairs and rights-related terminologies
  • Logistics, sourcing and project management skills pertaining to RFP process
  • Accounts Payable including ability to audit and review account invoicing and status of services and monitor vendor compliance in billing standards
  • Advanced skills in working with database management systems including Xytech, FileMaker Pro and higher-level functions of Excel
  • 3+ years of experience of all Microsoft Office applications (including Outlook, Word, Excel) with an emphasis on Excel and advanced pivot table functions and working with data at scale, often in multiple hundreds of thousands
  • Experience with Google Docs and other open source Office equivalents
  • Adaptable and comfortable using multiple programs and platforms for data management and reporting
  • Effective problem solver able to identify patterns during analysis projects
  • Passion for metrics reporting and maintaining daily/weekly/monthly goals
  • Ability to think proactively in problem solving and suggesting improvements to workflows

Additional Job Requirements

  • Interested candidate must submit a resume/CV through to be considered (note job #: )
  • Must be willing to work in Universal City, CA
  • Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
  • Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite.
  • Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics

Desired Qualifications

  • Excellent communication skills and attention to detail
  • Strong analytical and problem-solving skills
  • Robust communication skills and ability to interface with multiple departments, clients, and vendors
  • Self-starter that demonstrates initiative and ability to work independently with little supervision or in a team setting, capable of stepping in to lead group projects as needed
  • Ability to work effectively in a tight deadline driven environment with multiple projects running concurrently
  • Strong desire to learn and stay current on emerging technologies with awareness of challenges and an ability to knowledge share
  • Excellent sense of stakeholder commitment and accountability
  • Experience with archival / library media industry or integrated systems a plus